JOB SUMMARY:  The Program Assistant provides administrative support to Greenbush Special Services programs by organizing administrative duties including onboarding and human resources support, special services data collection, and collation to assist billing and program improvement.

Valid driver’s license required for employment. REAL ID is required if air travel is necessary to complete job duties.

QUALIFICATIONS:

 Required:

1. High school diploma or GED
2. Must be able to change schedule and daily routines on short notice

3. Knowledge of principles and practices of basic office management

4. Strong computer skills and knowledge of relevant software.
5. Excellent oral and written communication skills

Preferred:

1. Post Secondary degree and/or relevant certification/licensure

2. Previous experience as an administrative assistant
3. Effectively communicate solutions to complex problems 

RESPONSIBILITIES:

Essential Functions:

1. General clerical duties including answer, screen, and transfer phone calls, photocopying, fax, distribute mail, maintain office supply inventories, and coordinate maintenance of office equipment.
2. Provide research and administrative support to special projects.
3. Maintain electronic and hard copy databases in order to create, update and generate reports as requested.

4. Create, edit and publish materials.

5. Schedule and coordinate meetings and appointments.
6. Human Resources - assist with onboarding, offboarding, new employee orientation/employee benefi enrollment support, and on-going employee support.
7. Assists in ordering, processing and inventorying materials.
8. Supports Special Education Leadership in day-to-day activities.
9. Maintains subscriptions for special education department.

10. Assists with registrations training/travel arrangements.

11. Assists in the management of the Forbes Greenbush Building and serves as a backup for the Greenbush Project PLUS  administrative assistant when absent.

General Responsibilities:

1. Maintain timely documentation.

2. Support the mission, goals, and objectives of the SEKESC.

3. Demonstrate excellent interpersonal skills.

4. Maintain strict confidentiality as outlined by FERPA and HIPAA.

5. Ability to work alone and in groups to provide services.

6. Maintain professional relationships with families.

7. Assume responsibility for individual professional growth by staying current with literature, research, and/or practices.

8. Demonstrate proficiency in ability to effectively and regularly communicate with other employees of the SEKESC and constituents.

9. Complete all assignments in a timely manner including communication with other staff and families.

10. Follow all safety requirements as directed by the SEKESC.

11. Regular and predictive attendance in designated work location as determined by the Executive Director or designee.

12. Perform other duties as assigned by the Executive Director or designee.

PHYSICAL REQUIREMENTS:

1. Lifting up to 40 pounds.

2. Manage all job duties with mobility, agility, and dexterity.

3. Sit/stand for long periods of time.

4. Work in loud/stressful environments.

5. Ability to drive in varying weather and geographical conditions.

6. Being exposed to infectious and contagious diseases.

7. Being exposed to hazardous materials.

8. Being exposed to work settings that offer a risk to personal security and that are not ADA compliant.

Excellent benefit package:  Supporting employees and their families is important to Greenbush. We provide access to exceptional Health, Dental, Vision, and Life insurance options for all employees who work 20 hours or more a week. Employees also can participate in flex spending accounts and salary protection programs. Additionally, Greenbush participates in the Kansas Public Retirement System (KPERS) and provides excellent 403b plan options. Greenbush contributes to each and every employee’s retirement plan by matching up to $95 a month for any Greenbush employee that contributes to one of the 403b plans. All employees and their families can also benefit from the personal services available through the Employee Assistance Program (EAP). All employees are provided with sick days, personal leave, and holidays subject to the length of their contract.

In addition to the benefit package, Greenbush recognizes the importance of continued education throughout an employee’s career and offers an Education Reimbursement Plan to support employees in their education endeavors. The plan provides an opportunity for any Greenbush employee working at least 1,004 hours per year to be reimbursed up to $1320 per contract year for tuition costs. Employees of Greenbush meeting the hour requirement can apply to participate in the program by completing the Education Reimbursement Application Form. In addition, Greenbush offers a Professional License Reimbursement Program, which provides full reimbursement for professional licenses with specific Kansas licensing authorities and other appropriate authorities (a complete list can be provided upon request).

For complete benefit package information, direct your questions to the individual listed under the Job Contact Information section.